MS-Office 2007 Tutorial

Introduction

This blog is about learning MS-Office 2007. MS-Office is a suite of Application Programs( also called software packages) mostly used in office hence got the name MS-Office, developed by Microsoft.

MS-Office 2007 contains several programs, commonly used programs are:

• MS-Word (used for documentation)
• MS-Excel (used to make data sheets)
• MS-Power Point (used to make presentations)
• MS-Access (used to make a database)
• MS-Outlook (used for sending and receiving emails)

MS-Word:

MS-Word is mostly used for typing letters, notes, newsletters, memos, reports and all other common office documentation. MS-Office 2007 is slightly different from earlier versions because it contains commands in symbolic form and has live preview, so it seems complex  in the first look but  it is easy to understand when you apply a command.



MS-Word Window And Environment:
Some elements are common in all MS-Office programs like Office Button, Quick Access Toolbar, Title Bar, Ribbon, Rulers, Scroll Bars, Text Area, Status Bar and Document View.

Office Button:
In MS-Office 2007 every program contains a button called Office Button as shown in the above figure, in the upper-left corner of the window. Clicking the Office Button opens a menu containing basic commands like New, Open, Save, etc.
Quick Access Toolbar:

It contains some basic commands like Save, Undo and Redo. If you click the arrow next to QAT, opens  a menu of commands which can be added to it by clicking it.
Title Bar:
It contains the name of the program(ie. Microsoft Word) and document( ie. document1). MS-Word gives a temporary name to every new document as document1, 2, 3 and so on, until you save it with a proper name. The temporary document name is used by auto save option to recover the document if the system shuts down accidentally.
Ribbon:
Ribbon is located just below the title bar, containing a set of similar commands(buttons), under a tab ( ie. home, Insert, Page Layout etc.). Unlike the previous versions of MS-Office which contained menus, the commands are arranged under a tab in the 2007 version. So by clicking a tab you will see a set of similar commands in the ribbon.
Ruler:
The ruler is located just below the ribbon. It is used to quickly set the size or margins of a page. If you don't find a ruler below the ribbon then click on View tab and click the check box next to the ruler. There are two rulers in the window, a horizontal ruler and a vertical ruler.
Scroll Bars:
Scroll Bars are used to move a document in the window. Vertical scroll bar is located on the right side and is used to move the document downward or upward by clicking and dragging it, while horizontal scroll bar is used to move the document to the left or right.
Text Area:
Text Area is found just below the Horizontal Ruler, as shown in the figure. This is the area where the text is written. It contains a blinking vertical line called cursor which shows the insertion point of the text. The cursor moves towards the right side as we type the text and reaches the end of the first line, then the text starts on the new line or we can get to the new line by pressing the enter key at any point but it will start a new paragraph.
Status Bar:
Status Bar is located below the text area. It shows the status of the document like the number of words typed, the total number of pages and current page etc.
Document View:
Zoom Slider is used to set the Document View(located in the Status Bar on the right side). You can drag the slider to zoom in to have a larger view or zoom out to have a smaller view of the document.

MS-Word Basic Commands

Creating and saving a new document.

Every time we start the MS-Word program, we see Document1 in the Title Bar which is an MS-Word assigned name. To create and save a new document with you own name:

1. Click the Office Button, and then click New, Under Templates select the option Blank  Document.
2. Click Create button to create a new blank document.
3. Write some text in this document.
4. Click on Office Button then click Save
5. Enter a file name next to the File Name: field.
6. Click the Save button.

Creating sample data & selecting text:

1. Type =rand() in the text area and press Enter. You will see three paragraphs of text.
2. Place the cursor on the start of first paragraph and click left mouse button.
3. Press and hold down shift key then press and hold down the right arrow key,  it will select the text one character at a time, you may press the down arrow key to select an entire line.

Selecting text by mouse:
Place the cursor on the start of the paragraph then press and hold down the left mouse button and drag to the end of the paragraph.

Cut/Copy and Paste commands:

1. Select the text you want to Cut or Copy.
2. Click the Home tab and click the Cut (scissor) or Copy button.
3. place the cursor where you want to paste the data.
4. Click the Paste button.

Changing the font type:

1. Select the text for which you want to change the font type.
2. Click the Home Tab.
3. Click the down arrow next to the font field.
4. Click any font type(ie. monotype Corsiva is chosen in below image).

Changing the font size:

1. Select the text for which you want to change the font size.
2. Click the Home Tab.
3. Click the down arrow next to the font size.
4. Click any font size you want to apply.

Bold, Italic and Underline:
These commands can be used to make the text Bold Italic or Underline.
Select the text.

1. On the Home tab Click the B button( Bold text)
2. Click I button( Italic text)
3. Click U button(Underline text).

Bullets & Numbers:

1. enter a few lines of text.
2. Select these lines.
3. Oh home menu click the bullets button( for bullets list)
4. Click the Numbers button( for numbers list). as shown in below figure.
   
   

Align the text:

There are four alignments commonly used, as shown in the above figure.

1. Align Left: Aligns the text to the left side of the document.
2. Align Center: aligns the text in the center of each text line.
3. Align Right: aligns the text to the right side of the document.
4. Justify: aligns the text on both left and right sides at the same time.